Payment Applications
Track every payment application from draft to paid with complete visibility.
Commercial dashboard
Live payment position
Outstanding
£23,500
Due soon
4
Notices
2
Application 04
£42,000 claimed
Payment received
£18,500 paid
Pay Less notice
Window open
Before and after
Replace spreadsheet-driven application tracking with one clear workflow.
Before SubPay
- Applications tracked across spreadsheets, folders and email threads.
- Payment due dates rely on manual calendar reminders.
- Outstanding values have to be calculated by hand.
- Commercial history is difficult to prove later.
With SubPay
- ✓Each application is linked to the right contract.
- ✓Due dates and final payment dates stay visible.
- ✓Paid and outstanding values update in one place.
- ✓A clean timeline shows what happened and when.
Payment visibility
Know what has been applied for, paid and left outstanding.
SubPay gives commercial teams a focused view of each payment application, including claimed values, payment dates, received payments and remaining balances.
Track every application
Keep applications organised by contract, status and payment stage.
Monitor outstanding value
See what is still unpaid without rebuilding formulas in a spreadsheet.
Keep the audit trail
Maintain a clear record of submissions, payments and changes.
Application ledger
Application 04
A clear commercial view of claimed, paid and outstanding values.
Due
£42,000
Paid
£18,500
Outstanding
£23,500
Features
Everything needed to manage payment applications.
Built around the practical workflow of construction payment tracking.
Draft applications
Prepare and organise applications before submission.
Submission history
Record when applications were submitted and against which contract.
Payment dates
Keep payment due dates and final payment dates visible.
Outstanding balances
See what has been paid and what remains outstanding.
Commercial ledger
Feed applications directly into your wider ledger view.
Team workspace
Give your team one shared place to manage payment applications.
1
Place for every application
24/7
Visibility over outstanding payments
0
Need for manual payment trackers
100%
Connected commercial history
Comparison
Spreadsheets are flexible, but they were not built for payment control.
SubPay is focused on the construction payment workflow from the start.
Spreadsheet tracking
SubPay
Construction payment application software
A simpler way to manage payment applications.
Payment applications are one of the most important parts of the commercial process in construction. They affect cash flow, payment timing, notice requirements and the ability to prove what was submitted. When applications are tracked manually, it is easy for details to become scattered across emails, spreadsheets and document folders.
SubPay gives construction teams a clearer way to manage this process. Each application can be linked to the correct contract, tracked through its payment stage and connected to payments, notices and activity history. This helps teams understand what has been claimed, what has been paid and what still needs attention.
For subcontractors and commercial managers, this means less time rebuilding payment trackers and more time acting on reliable information. The goal is simple: keep the payment application workflow visible, organised and easier to prove.
FAQ
Payment application questions
Common questions about using SubPay for application tracking.
Yes. SubPay is designed so each contract can have multiple payment applications with their own dates, values, payments and notices.
Yes. Payments are linked back to applications so you can see paid and outstanding values clearly.
For payment application tracking, that is the goal. SubPay gives you a dedicated workflow instead of a manually maintained spreadsheet.
Get started
Bring your payment applications into one clear workspace.
Track applications, payments, notices and outstanding balances without spreadsheet chaos.