Contracts
Set up a contract once — payment terms, retention, CIS status and notice periods — and every application that follows uses those rules automatically.
Commercial dashboard
Live payment position
Outstanding
£23,500
Due soon
4
Notices
2
Application 04
£42,000 claimed
Payment received
£18,500 paid
Pay Less notice
Window open
Before and after
Stop re-reading the same contract every time you raise an application.
Before SubPay
- Payment terms and retention rules re-checked from a PDF each time.
- CIS status tracked separately, easy to get out of date.
- Notice periods only exist in the contract document itself.
- No single place holds the full picture for a project.
With SubPay
- ✓Payment terms and retention set up once, used everywhere.
- ✓CIS status stored against the contract and kept current.
- ✓Notice periods inherited automatically by every application.
- ✓One record holds everything about the commercial relationship.
Set it up once
Every application inherits the contract's own rules.
Contract value, payment terms, retention percentage, VAT rate and CIS status are recorded once against the contract, then applied consistently to every application raised under it.
Commercial terms in one place
Contract value, employer, payment terms and final payment days, all together.
Retention tracked automatically
Retention percentage and defects liability period carried through to every application.
CIS status kept current
Gross payment, registered, unverified or not applicable — recorded against the contract.
Contract record
Riverside Depot — Package 4
Payment terms, retention and CIS status held against the contract, ready for every application.
Due
£42,000
Paid
£18,500
Outstanding
£23,500
Features
Everything a contract needs to drive the rest of the workflow.
The commercial terms that every application, notice and payment relies on.
Contract value
The total value application values are measured against.
Retention rules
Retention percentage and defects liability period tracked automatically.
CIS status
Gross payment, registered, unverified or not applicable, kept against the contract.
Payment terms
Payment due days and final payment days set once.
Notice periods
The notice windows every application under the contract will inherit.
Key dates
Start date, end date and practical completion, all in one record.
Comparison
A contract PDF isn't a place you can track anything from.
SubPay turns the contract's own terms into rules the rest of the workflow can actually use.
Contract as a PDF
SubPay contracts
Construction contract management
The foundation everything else in SubPay is built on.
A construction contract sets the rules for everything that follows: what can be claimed, when payment is due, how much retention is held back, and what notice periods apply. When those terms only exist inside a PDF, they have to be re-read and re-applied by hand every time an application is raised.
SubPay stores a contract's commercial terms once — value, payment terms, retention percentage, VAT rate, CIS status and notice periods — and carries them through automatically to every payment application raised under it. Nothing needs re-checking against the original document each time.
For subcontractors and commercial teams managing several live contracts at once, this turns a static document into something that actively drives the rest of the workflow, rather than a reference you have to keep going back to.
FAQ
Contract setup questions
Common questions about setting up contracts in SubPay.
Yes. Contract terms, valuation dates and notice periods are configurable per contract, so both JCT and NEC-based projects fit the same workflow.
Yes. Contract details can be edited at any time; existing applications keep the values they were created with.
SubPay's default notice periods follow the Scheme for Construction Contracts; always confirm your specific contract's actual notice provisions.
Get started
Set your contract terms up once.
Payment terms, retention, CIS status and notice periods — recorded once, applied to every application automatically.